Corporate Event Transportation NYC
Arrival waves, departure windows, and a vehicle mix for conferences, offsites, and client programs.
- TLC-licensed chauffeurs
- 24/7 dispatch
- Written quote before you ride
01Corporate Event Transportation NYC
Published hourly rates
- Business SedanMercedes-Benz E-Class$120/hr
- First Class SUVCadillac Escalade ESV$150/hr
- Mercedes S-ClassMercedes-Benz S-Classfrom $175/hr
- Sprinter VanMercedes-Benz Sprinterfrom $200/hr
Sedan and SUV rates include gratuity and fees. S-Class and Sprinter totals are confirmed in the booking form. Airport and point-to-point trips are quoted in writing.
What to send before a corporate event quote
- Venue address, date, and the arrival window when guests are expected.
- Headcount, how they split across sedans, SUVs, and Sprinters, and how much luggage they have.
- Whether cars release after drop-off or stay through the program.
- The departure window, and who on site can move a delayed guest.
- Billing contact and any cost code. Weddings and concerts are quoted as their own events.
Service Features
Arrival waves
Send the first guest time, the last guest time, and how many vehicles should be at the curb together.
Release or retain
A transfer ends at drop-off. A car that stays through the program is reserved by the hour, with a three-hour minimum. Say which one you need for each car.
Departure window
The hard part is usually the end: speeches run long and flights do not. Give the earliest and latest departure, plus who leaves for an airport.
Vehicle mix
Match sedan, SUV, S-Class, or Sprinter to the passenger count and bags, then confirm the vehicle assigned to each car.
On-site contact
Name one person who can reroute a late principal without a group text. Dispatch needs that number on the reservation.
Business groups
Conferences, offsites, and client programs. Weddings, proms, and arena nights are quoted as wedding or special-event transportation.
Sample Rates
Starting hourly amounts cover the reserved hours. Confirm tolls, parking, waiting, taxes, gratuity and any additional charges in the written quote.
| Vehicle | Hourly | Minimum |
|---|---|---|
| Business sedan One or two executives, light luggage | Starting $120/hr (3-hour minimum; $360 base) | 3 hours if the car waits; transfers quoted by address |
| Executive SUV Small team or extra bags | Starting $150/hr (3-hour minimum; $450 base) | 3 hours if the car waits; transfers quoted by address |
| Mercedes S-Class Principal who wants the quieter sedan | Starting $175/hr (3-hour minimum; $525 base) | 3 hours if the car waits; transfers quoted by address |
| Sprinter A group whose count fits the assigned van | Starting $200/hr (3-hour minimum; $600 base) | 3 hours if the van waits; confirm capacity |
Choose the movement before the vehicle
A useful quote starts with the clock as well as the headcount. A morning keynote, a midday offsite, and a dinner that ends near a flight are three different jobs. Send the arrival window, the time the cars may leave, and the departure window with the request.
One transfer, staged arrivals, or cars that stay
| Pattern | Use it when | What the quote must include |
|---|---|---|
| Point-to-point transfer | Guests go from hotel to venue and the car is done | Each pickup address, venue door, and bag count |
| Staged waves | People should not all arrive in one crush | How many vehicles per wave and the gap between waves |
| Retained vehicles | Principals leave for side meetings or the end time is soft | Reserved hours, where the car waits, and the overtime rule |
Access for that date
The venue and the city set the load-in door, the credential list, and any street closure. Send the access note you were given so the quote can follow it. Published hourly estimates, when the booking is as-directed: sedan $120, SUV $150, S-Class from $175, Sprinter from $200. Each has a three-hour minimum, about $360, $450, from $525, and from $600. Airport and point-to-point trips are a separate written quote. The written quote confirms tolls, parking, and extras.
Account billing is arranged through corporate transportation. One executive’s meeting day is executive car service. Concerts, games, and private parties are special events.
What should I send for a corporate event transportation quote?
Is this the same as special event transportation?
Do event vehicles use the hourly minimum?
How many people fit in a Sprinter for a corporate program?
Can several companies be billed from one event?
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Last Updated: September 2026
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Gratuity included on sedans and SUVs
Sedan and SUV hourly rates include gratuity and card fees. S-Class and Sprinter totals are confirmed in the booking form.
Flight tracking
We track your flight when you provide the flight number.
45 / 60 min airport wait
Complimentary waiting from actual landing: 45 minutes domestic, 60 international.
24-hour cancellation
Sedan and SUV bookings are fully refunded when cancelled 24 hours before pickup.